10 March 2010

7 Quick Tips in Making Your Office More Functional

To make your office more functional, make sure there's enough empty room space; keep needed things within reach; organize your desk, drawers, and cabinets; get rid of unnecessary equipment, furniture, and little things in your office; check your drawers and cabinets; see if your eyes have something pleasant to look at; and make sure your room is well-ventilated.

Organizing your office is very important to make it very functional and conducive for working.  Being your second home, it has to be a comfortable place to work, yet as professional as possible.  Here are quick ideas to organize your office:

Make sure there's enough empty room space

No matter how small your office is, it is very important to have ample space for you to go from one corner to another.  Arrange furniture and equipment to give you ease walking around the room.  For example, do not put unnecessary tables or equipment that block your way when going from your desk to a filing cabinet.

Keep needed things within reach

A functional office is basically having needed things within easy reach without leaving clutter.  Often used things should be within an arm reach.  Your phone, for example, should not be on the next table, but should be on your desk.  Supplies that are often used, such as pens, staplers, and notepads should stand close to you, but don't leave it scattered on your desk.  Keep it in a drawer, maybe in front of you.  Other office equipment, such as printers, scanners, fax machines, should be kept away from your desk, but should not be very distant.  Keep them on top of a side table table or shelf beside or behind you.  Computer monitors should be situated in such a way that it doesn't get in the way between you and your client.

Organize your desk, drawers, and cabinets

In as much as you want all the needed things and important documents near you, you need to organize these things on your desk and in your drawers and cabinets.  Make use of presentable trays and baskets to get rid of clutter on your working table.  Do not expose supplies like pens, but rather put them in a drawer directly in front of you or within an arm reach.  Other things in drawers should be neatly arranged.  Documents and papers in filing cabinets should be well-organized with proper labels to make searching more efficient.  Make use of plastic sleeves and envelopes to help you get systematized.

Get rid of unnecessary equipment, furniture, and little things in your office

Do a general check up off all the equipment, furniture, and fixtures in your office.  Get rid of all that are non-functional and those you do not anymore need.  Dispose that old bulky coffee table and utilize a slender, yet a more functional table or shelf, instead.  If some of your appliances and equipment are outdated, consider replacing with a multi-function equipment.  For example, you can get yourself a printer,which also acts as a scanner and photocopier at once.  This will help you save a lot of space and clutter in your office.

Check your drawers and cabinets

Think about all the stuff you have that need to be arranged and kept.  Are the drawers and cabinets the right ones you need?  Are they enough, too little, or too much?  Check their conditions, too.  Are they still presentable?  If you are using the current furniture in the room, make sure they are still sturdy and in great condition.  Check on cracks that could give in any time and holes that may look unpleasant.  Have them fixed or replaced, whichever you think is more appropriate and practical.

See if your eyes have something pleasant to look at

From working long hours in front of the computer, your eyes need to rest to avoid straining them.  Experts advise that you look away from the monitor every few minutes to fight stress.  Put up favorite pictures or paintings on your wall and wonderful pictures on tables, but do not overdo, making your office look like your living room.  Do not close the curtains of your windows, as much as possible to give you a better view, not unless the view is unpleasant or distracting.

Make sure your room is well-ventilated

Finally, your room has to be well-ventilated to make it a better place for you to work.  Nobody wants to work in a room that is either too hot or too cold.  Make sure the temperature is just right to keep you in great working condition.

It is very important for your office to be comfortable and functional so you can work efficiently.  Organizing may not be easy, but it is worth all your effort, finding out that your job will be a lot easier.

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